Safety information for Coaches, Referees, and Other Volunteers:
This section relates primarily to Coaches, Referees, and all other AYSO Volunteers. Please also visit our Safety Information for Parents page.
Player Privacy: Protect player identities by not posting names with pictures or jersey numbers and rosters on public websites, banners or in newspapers.
In the event of an injury, your first responsibility is to insure that the player is safe and receives medical care if needed. Call for help (911), if needed.
Concussions: Any player who, in the opinion of the referee, coach, or parent, shows any symptom of a concussion must be removed from play. Parents should be urged to seek medical care from a health care professional experienced in evaluating concussions.
Bleeding: Players who are bleeding must leave the field immediately and may not return until bleeding is stopped and the wound is covered. Clothing with blood on it must be replaced or the blood neutralized with a disinfectant. Coaches are encouraged to carry a spare jersey (if one is available). With the permission of the referee, a like-colored shirt may be substituted for the jersey if required.
Returning to Play: Following an injury that required medical treatment, or if the player showed any symptom of a concussion, a signed Region 36 Participation Release is required before the child can participated in any practice or game.
An AYSO Incident Report is required whenever there is a serious incident. Information on Incident Reports are found at the end of this web page. Please also file a Kids Zone Feedback whenever an Incident Report is required.
Soccer Accident Insurance: Please remind parents of the Soccer Accident Insurance (SAI). SAI provides supplemental medical coverage. Parents are strongly encouraged to file a claim soon after an injury – and in all cases no later than 90 days after the injury. Please visit SAI information and claim forms.
For all Volunteers:
AYSO's Safe Haven is a program that has been put in place to protect AYSO players and the volunteers who serve them. The Safe Haven program requires that each AYSO volunteer agree to a background check and take in-person or online training that’s focused on the best ways to work with children and important safety protocols. Learn about AYSO's Safe Haven program.
Register as a Volunteer: All volunteers, including Team Parents, must be a registered volunteer in Region 36. The first step to become a registered volunteer is to file an application through eAYSO. Registration is required by AYSO's Safe Haven program.
Youth Volunteers: PRO-Refs (youth referees) must have their Volunteer Application Form with them at all times. (The application form includes an Emergency Treatment Authorization.)
Training: San Mateo AYSO requires that all volunteers must complete the Safe Haven training module every two years and the Concussion training module. Specific training programs are offered for Coaches, Referees and Board Members. If you are volunteering in one of these positions, you must take the training modules appropriate for your level of participation.
- Safe Haven training is required (once) by AYSO and every two years by the City of San Mateo. Safe Haven is taken through AYSO Training.
- Concussion awareness training is strongly recommended and ovvered by the Centers for Disease Control. Volunteers should take this through AYSO Training as their training records will be properly updated.
Safety on the Field:
Kids Zone: All fields for AYSO practice and games are AYSO Kids Zone areas. "Kids zone" is a program that encourages fans on the sidelines, and anyone else near the play, to use positive language, show sportsmanship in their attitude and behavior, and create a great experience for every player. It’s a reminder that the soccer fields are a kid’s zone – a friendly, happy, wholesome place for children to play. If you see something at practice or on the field you think we should know about – good or bad – please file a Kids Zone Feedback to let us know.
Soccer Goals: Soccer goals can be dangerous if damaged or climbed upon. Do not allow children to climb on the goals. If the goal is damaged remove it from the field and file a Kids Zone Feedback.
Adult Supervision: The recommended adult to child supervision ratio is 1:8 with a minimum of two adults (one of whom of the same gender as the group) present at all times.
Registration Forms: Coaches must have the Player Registration Forms with them at all practices and games. (The registration form includes an Emergency Treatment Authorization section.) Photocopies of the forms require a "wet-ink" signature unless the original document was electronically signed.
First Aid Kits: A first aid kit is required at all practices and games. Please contact your division coordinator for a replacement kit if required. A first aid kit is usually available during the game in the equipment locker at the fields.
Feedback and Incident Reports:
Region 36 Kids Zone Feedback is the preferred method of alerting the region of issues on the field. Entries are read by the Regional Commissioner, Safety Director and a few key board members. Information is shared with the division, referee, or coach administrator as appropriate.
Kids Zone Resources:
Kids Zone Feedback is expected of registered volunteers if any of the following events occur:
- Referees need to file a report if they issue a caution (yellow card) or ejection (red card), or if a parent or other volunteer is asked to leave the field
- Behaviors inconsistent with Kids Zone such as abusive language. Note - when youth volunteers are refereeing, there is zero tolerance on non-supportive language
- Any injury that has a player leave the field or any symptom of a concussion. Note: an Incident repot is also required.
An AYSO Incident Report is required whenever there is a serious incident. Incident reports are required by AYSO for all injuries, symptoms of a concussion, threats of bodily harm, fighting, property damage, hospitalization, or if law enforcement is involved in an AYSO practice, game or event. Incident reports are usually filled out by the coach but may be filled out by anybody. Please also file a Kids Zone Feedback whenever an Incident Report is required.
Incident Reports should be sent to the Region 36 Safety Director at any of the three addresses:
By US Mail to:
350 Ranelagh Rd
Hillsborough CA 94010
Scan or take a legible photograph and email to:
Fax the document to: