AYSO Board Meeting:   April 22nd, 2003

 

In Attendance:  Mark Anderson, Bernie Barbero, Gene Batter, Blair Brown, Doug Brown, Anusheh Chavez, Jack Coyne, Eric Haas, Keith Jobe, Brian Kersten, Mike Loy,

Tracy McSheery, Dan Nelson, Rand Potter, Brigitte Shearer, Lisa Smoot,

Kelly Winterbottom, Ursula Wong, Donna Young

 

Meeting Notes:

 

WELCOME

Gene Batter welcomed everyone and thanked them for volunteering.  Gene also introduced a new Board member and welcomed her to her first meeting…Lisa Smoot acting as Late Registration Registrar.

 

MEETING MINUTES FROM MARCH

Dan made a motion to approve the minutes, Mark seconded.  Minutes from March 2003 were unanimously approved.

 

LEAGUE REPORTS

League Commissioner’s Reports:

Regional Commissioner, Gene Batter spoke about an “AYSO Criminal Background Check” document in which volunteers might receive after registering.  Gene also stated that new Board Member shirts are in and available for pick-up.

 

Doug Brown, Chief Coach, stated that coach’s trainings are moving along as planned and to date, have trained approximately 80 participants.

 

Brian Kersten, Regional Referee Administrator, reported that there will be a change in the grade level for referees.  This brought up an issue of possibly having to amend the teaching modules. There will be more clarification on that later.

 

Treasurer’s Report:

Rand Potter handed out a cash flow report to Board members.

 

OLD BUSINESS

Player Registration Update:

Gene thanked Ursula for doing a fabulous job with the volunteer registration.  Registration dates are as follows May 10th 9-3pm, May 15th 6:30-8:30pm, May 17th 9-3pm,

May 21st 6:30-8:30pm, at Fiesta Gardens School.  We have an adequate number of volunteers for registration, but could use more help with the Saturday, May 17th date.  Ursula will forward the volunteer registration schedule to Anusheh to be forwarded onto all Board members.

 

Coaches Training Update:

Doug stated that the 3 early registration coaching clinics have been well received and has produced positive feedback.

 

Area Meeting Update:

Gene reported that at the Area meeting they decision was made to award t-shirts and trophies for regular season winners in U16/U19.  The winners of the Area League will be asked if they would like to go to the Section Tournament at their own expense, if they decline, they will not be allowed to participate in the Area Tournament.  Gene stated that there will be a minor increase in fee that our Region will pay to Area; the fee will be $1.76 per player vs $1.40 last year.  Gene also stated that there will be a new Area Director and he will make an announcement at the next Board meeting as to who has been chosen for that position.

 

NEW BUSINESS

Registration Material Handouts:

During registration we will hand out a Season Information brochure and a Parent Volunteer Form to each parent at registration.  Gene would like as many Board members at registration as possible to answer questions and recruit volunteers. Gene handed out a “season information” brochure to all Board members for review.  The brochure will be revised to include minor changes and will be handed out to parents at registration.  A Spanish version of the information brochure may also be available at registration.

 

U10 Play Discussion:

Brian proposed going beyond 2 games for tournament in U10.  He talked about the possibility of changing to 5 games, having half the season for instruction and half the season for tournaments.  There was lengthy discussion and Gene encouraged the Board to consider what was best for the players.  The following motions are listed below with their outcome:

*Tracy made a motion to eliminate U10 tournament, Blair seconded the motion. 

The motion was unanimously opposed. The U10 tournament will continue.

*Kelly made a motion to compose 16 teams for tournament, Mark seconded the motion.  This motion was discussed and Kelly later amended to read:

“ The U10 tournament is to include 16 teams with the last 3 regularly scheduled games counting as qualification for tournament.”

  Donna seconded the motion.  14 voted yes and 2 voted no; majority passed the motion.

*Kelly made a motion to change the name of the U10 post season tournament to the

“U10 Post Season Soccerfest”, the motion was seconded by Mark.

There were 14 yes votes and 1 no vote so the motion passed by majority.

 

Rain Out Plans:

A short discussion was held with regards to Rain Out weekends. It was decided to add the one open weekend left on the calendar to all correspondence to coaches & families to inform them that there is a possibility that there could be games that weekend. It was also decided that the Regional Commissioner will still be responsible for deciding what to do in the event of a rained out weekend.

 

OPEN DISCUSSION

An issue was brought up that there is an abundance of soccer apparel in our locker (socks, shirts, shorts), and it was decided that we would donate the excess to a league getting started in Union City.  Jack also has shirts that he would like to donate to that league.

*Tracy made a motion to donate the excess apparel to the newly formed Region in Union City, Rand seconded the motion and it was unanimously approved.

 

 

 

Trace made a motion to adjourn, Rand seconded.  The meeting was adjourned at 9:20pm

 

Respectfully submitted by Anusheh Chavez

NEXT BOARD MEETING – May 27th, 7pm, Scores Restaurant in San Mateo